Managed AI Receptionist Privacy Notice
This notice covers the Managed AI Receptionist request form and onboarding inquiries handled by Use Local Visibility (ULV). It supplements, rather than replaces, the privacy notice for ULV’s other website services.
Information collected at this step
The form asks for your type of work, who answers your calls, periods when calls are missed, name, business name, email and optional business phone. ULV uses those details to assess eligibility and phone compatibility, respond to your request and arrange any onboarding you authorize. Do not submit customer records, payment information, passwords, medical information or other sensitive information through this form.
Formspree, verification and email
The form sends your answers to Formspree over HTTPS. Formspree processes the submission, applies spam controls, provides a hosted reCAPTCHA verification step and sends a notification to ULV’s business mailbox. Formspree and its providers may also process technical information, such as IP address and browser information, for operation and abuse prevention. Review Formspree’s privacy policy and Google’s privacy policy for their practices. Processing may occur in the United States or other countries described by those providers.
A provider confirmation acknowledges acceptance of the request; it does not activate a trial, guarantee an email delivery time or establish eligibility. ULV may hold copies in its form archive, email and private business records. An archive-access window is not a promise that every copy has been deleted.
Use, access and sharing
ULV uses request details for the inquiry, compatibility review, authorized onboarding, service administration and related follow-up. This form does not enroll you in a marketing mailing list or authorize paid service. ULV does not sell these inquiry details. Access is limited to people and service providers who need the information for those purposes, subject to appropriate safeguards. ULV may retain or disclose information where needed to meet legal obligations, respond to lawful requests or protect against misuse.
Before receptionist service begins
Submitting this form does not enable call forwarding or start collecting your callers’ information. Before activation, ULV and your authorized representative confirm the business facts, contact routes, phone-provider changes and service providers to be used. Any collection of caller details, recordings, transcripts or AI-generated summaries must be explained in the onboarding documents, including purpose, access, retention and any notices or consent required for the configured service. Recording or transcription is not authorized by this request form. ULV and the customer must agree the necessary data-handling and caller-notice arrangements before those features are enabled.
Retention and deletion
For inquiries that do not become clients, ULV’s retention policy is to delete identifiable inquiry copies from its active records within 12 months of the last meaningful contact, unless a longer period is needed for a legal obligation or an unresolved issue. Client service, authorization and billing records follow the retention arrangements disclosed in the service agreement and applicable requirements. Provider backup deletion may follow the provider’s own cycle; deletion is not necessarily immediate across every backup. ULV does not treat the Formspree archive as its only business record.
Your requests and contact
Contact hello@uselocalvisibility.com to ask about access, correction, deletion or stopping inquiry follow-up. ULV may need to verify your identity and may retain records it is required or legitimately needs to keep. Rights and exceptions depend on applicable law. Do not send sensitive information in a deletion request.